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Business Administrator Apprentice - University of Cambridge



Applications for this role are now closed.

14th May 2021

Employer Description

With more than 20,000 students from all walks of life and all corners of the world, over 11,000 staff, 31 Colleges and 150 Departments, Faculties, Schools and other institutions, no two days are ever the same at the University of Cambridge.

The University is a confederation of Schools, Faculties, Departments and Colleges. The 31 Colleges are governed by their own statutes and regulations, but are integral to the make-up of the University. 

As well as being a member of the University and of an academic Faculty/Department, our students also belong to a College community, an arrangement that offers pastoral and academic support for each individual.

Greenwich House is the home of many of the administrative functions within the University, including Estate Management, the Research Operations Office, Human Resources, Finance, and the Health, Safety and Regulated Facilities Division.

Main description

At the University of Cambridge the Research Office is part of the Unified Administrative Service and is responsible for the central administration and for taking a strategic role in the oversight and development of all aspects of the University’s research activities. They have an opportunity for an administrator apprentice to join the team.

This is an exciting opportunity to join the Research Office. The Research Office provides a number of essential services to the University of Cambridge and is responsible for the central administration and for taking a strategic role in the oversight and development of all aspects of the University’s research activities. The role provides general administrative support for the Research Operations Office Team. The role provides support over a wide range of areas and project that impact the Research Office and it’s teams.

Key responsibilities:

Becoming an apprentice at the University of Cambridge is an excellent opportunity to gain experience and training. You will learn on the job by working with an experienced Professional Services team and have allocated study time to complete course work. You will contribute to the daily organisational task of a highly successful team.

The role will focus on support for the Research Operations Office and it’s teams
You will provide an administrative and clerical service across various functions of the Research Operations Office and it’s teams that support the management of the grant lifecycle to assist with a growing portfolio of work and responsibilities.:

Handle enquiries and correspondence as a point of contact, draft replies to straightforward enquiries and refer others as appropriate, monitor the central email boxes to ensure all enquiries are responded to or passed to relevant members of staff. This will involve working collaboratively with other departmental professional services staff, PIs and Research Office colleagues.
Maintain and update electronic and paper records/ documents and databases, provide statistics using existing templates as required. Following up outstanding information as needed.
Provide support for reporting and reconciliations relating to the Grant Lifecycle.
Carry out general administrative tasks, create and update documents and forms, and contribute to the planning and co-ordination of duties in a particular specialised area, assist in identifying areas of improvement on processes, liaise with team members and others for information.
Assist with projects related to work of the Research Operations Office.

The role holders will provide administrative support to a wide range of teams including: Pre Award, Post Award, Contracts Administration and Quality Assurance and Compliance.

Entry requirements

GCSE Grade A*-C (9-4) in maths and English is essential.
AS Level or A Level is desired.

Skills required

Competent user to Microsoft outlook, word and excel
Good organisation skills
Good communication skills
Good time management skills

Personal qualities

Able to work flexibly as part of a team.
Willing to take responsibility for their own development.
Able and willing to follow instructions and learn new tasks.
Excellent attention to detail.

Training to be Provided

Level 3 Business Administrator Apprenticeship

Things to consider

There will be long periods of time working at a computer.

Future Prospects

There may be an opportunity for a full time role on completion of the apprenticeship, if the position arises.

Closing Date

The closing date for this job offer is on 09/06/2021


£15236 per year


This job is located in Cambridge, Cambs

How to Apply

Apply Now

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West Suffolk College is an ambitious vocational and academic College, with a stunning main campus set in the heart of Bury St Edmunds. We are committed to providing outstanding education to all our students.

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