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Executive Assistant Apprentice

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About

Applications for this role are now closed.

7th September 2020

Working week
Monday - Friday 09:00 - 17:30. Total hours per week: 37.50
Expected duration
18 months

Desired qualifications

  • Good standard of general education
  • Microsoft Excel skills including formulae to intermediate level
  • Word processing skills to intermediate level
  • Willingness to undertake further training as required and agreed

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Executive support:

  • Working alongside the Executive Assistant, support the CEO and the Executive team to manage their workload and activities e.g. processing monthly expense claims and inputting mileage claims

Meetings:

  • Arrange internal and external review meetings
  • Attend and take minutes at Integrated Governance Committee, Urgent Care review meeting, Community services meeting, Primary care meeting, Mental Health review meeting, Staff council meeting, Podiatry Subcontract meeting and ESNEFT diabetes contract meeting
  • Arrange Clinical meetings throughout the year at various locations. Ensuring that all have relevant information in advance to support a smooth process
  • To attend meetings as agreed with the Executive Assistant

Events:

  • Arrange attendance at external events, booking transport/accommodation and diaries

Communication:

  • Assist with collating content for Suffolk GP Federation’s newsletters (external and internal)
  • Prepare drafts for a range of materials, including internal and external newsletters, web content and e-newsletters, seeking advice where necessary, and with the support of the Executive Assistant
  • To support the Executive Assistant with managing the Suffolk GP Federation website and Service websites
  • Maintain the Federation’s distribution lists
  • Take photographs and videos of events and staff for social media use
  • Monitor and respond to general email enquiries that are received into the information email and the feedback email folder
  • Monitor and respond to Federation voicemails
  • Ensure that contract variations and important documents are returned to relevant bodies
  • Assist with general administration tasks including preparation of agendas, printing and sending letters to members and preparation of presentations

Closing Date

The closing date for this job offer is on 18/09/2020

Salary

£17,004.00

Location

This job is located in Ipswich, Suffolk

More Information and How to Apply

More Info Apply Now

About Suffolk GP Federation

Suffolk GP Federation is a not-for-profit organisation owned by 58 GP practices covering 580,000 patients. Members remain independent organisations, whilst working together to develop local primary care.

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