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Accounts Assistant W.E.C. Lines

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About

10th January 2022

Job Title
Accounts Assistant
Department
Accounts
Reports into
Finance Supervisor
Location
Felixstowe
 

Job Purpose

The main purpose of this role is to administer the accounts of the W.E.C. UK part of the business and to process supplier and customer invoices and queries.  The job holder will be responsible for processing expenses and supporting the operational departments on invoicing or charges, controlling the debtors list and ensuring on time invoicing from each department, analysing the costs v income profiles and highlighting discrepancies to General Manager and Managing Director.

Main Duties and Responsibilities

  • Maintain the debtors list and ensure the list is under control and in line with our targets.  Provide weekly information/reports to demonstrate this and actions taken to control the cash flow.  Highlight immediately any concerns as regards collection of cash
  • Process purchase invoices and analyse against income. Highlight any discrepancies to Departments and Managers
  • Process overheads in line with the budget
  • Review statements from suppliers
  • Send weekly statements to debtors
  • Produce spreadsheets with vessel income and expenditure
  • Update vessel spreadsheets with haulage information
  • Resolve purchase invoice queries with Operations department within 7 days and advise management of outstanding issues
  • Upload and encode purchase invoices and expenses in Proactive
  • Create debtor and creditor codes
  • Review employee expense claims and process them for payment
  • Ensure sales invoices are raised by Operations
  • Allocate credits/debits in FIS
  • Prepare voyage comparison reports
  • Communicate with Rotterdam concerning payments
  • Carry out credit checks on Endole for debtors requesting credit as and when required
  • Liaise and build relationships with internal stakeholders and Head Office Rotterdam
  • Other general Accounts tasks
  • Any other duties that might be reasonably required by the business

Person Profile, Skills and Experience

  • Good working knowledge of Microsoft Office (Excel)
  • Experience of Accounts procedures and packages (FIS, ThinkWEC, Proactive)
  • Numeracy skills
  • Customer service skills
  • Accuracy and attention to detail
  • Ability to work to deadlines
  • Clear written and verbal communication skills
  • Professional and confident telephone manner and e-mail etiquette

Applications

TBA - info to be added ASAP

Closing Date

The closing date for this job offer is on 31/01/2022

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