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Apprentice Administration Operations Clerk : BUCKLE SHIPPING(IPSWICH)LIMITED



12th June 2019

About the employer
Situated at the very heart of the United Kingdom's largest container port of Felixstowe, Buckle Shipping has been established for over 36 years. They offer a bespoke HMRC Customs clearance facility. They are licensed and directly connected to all major UK ports through our main office in Felixstowe. These include Liverpool, Southampton, Thamesport, and Tilbury. They also offer Customs clearance facilities at all other major UK ports.


Working week
Monday - Friday 9am-5:30pm (1 hour lunch break). Total hours per week: 37.50
Expected duration
18 months


As an Operations Clerk, your role will involve the day-to-day processing of delivery/release instructions, documentation and some customs operational activities. You will be responsible for your own work but also work within a team and will therefore have the additional responsibility of ensuring the success of the team.

The main responsibilities of the role are focused on ensuring all Deliveries / Releases are processed on arrival within the team on a priority basis to allow for goals to be achieved in a priority manner. This helps to ensure the smooth distribution of work throughout the day to the team and ensures the availability of any needs are utilised correctly.

Main roles and responsibilities include:

  • Ensuring that legal requirements are met to enter goods to relevant customs formalities and understand different products for individual requirements. For example, the requirement for port health documents to be lodged
  • Understanding competent authority intervention, CVED, CED, Port Health
  • Raise files within operating systems
  • Nominate UCNs within port systems
  • Lodge original B/L where applicable
  • Contact NVOCC for charges
  • Arrange for release of cargo to our order with NVOCC
  • Understand global role within our process to ensure priorities within the process and workplace
  • Process entries for Free circulation
  • Simplified declarations
  • Checking all NVOCC/Line Charges have been paid to ensure Release/Delivery
  • Speaking with hauliers to check availability
  • Checking all rates to ensure coverage is made at best price possible
  • Checking call overs- both internal and external
  • Pre-booking of deliveries where possible
  • Checking all arrivals and clearances for containers are booked to ensure they will be actioned on time
  • Writing up all files handled with financial information relating to all transactions to allow for daily billing on delivery date/release date
  • Processing purchase and sales ledger invoices

The successful candidate will also be involved in all activities and communications related to the application for relevant authorisations, the declaration and the subsequent communications for the following types of procedures:

  • Completing the Declaration for Free Circulation (Standard or Simplified and Supplementary Declaration), including calculating the Customs Value and Custom duties and all applicable taxes
  • Completing the required steps in the contact of Customs Warehousing
  • Collects the correct data elements to create and lodge the declaration for free circulation including the calculation of the customs value, duties and taxes by using the relevant IT System
  • Ensures the acceptance of the declaration with Customs administration and other relevant parties
  • Interprets and acts upon the notifications received from the customs administrations (e.g. request for additional information, no release)
  • Applies the EU tariff and non-tariff measures to ensure a correct application of appropriate and correct duties or relief from duties

Closing Date

The closing date for this job offer is on 08/07/2019




This job is located in Felixstowe, Suffolk

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